• Coordinator, Academics

    Location AN-Saint Maarten
    Job ID
    2018-104606
    Institution
    American University of the Caribbean (AUC)
    Department
    Operations
    Employment Type
    Regular Full-Time
    FLSA Status
    No FLSA
  • Opportunity at a Glance

    Responsible for administration and organization of the assigned semester curriculum. The coordinator is responsible to ensure that all learning materials are prepared and available for delivery of the curriculum, addition to coordinating all other components of the curriculum. The coordinator is a point of contact for faculty and students pertaining to the semester. The coordinator will work closely with the Semester Lead, other coordinators and Assistant Manager, Administration to insure accurate and timely implementation of curriculum components. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision within a team of resources, serving as a backup resource as needed.

    Responsibilities

    • Schedules and attends faculty and semester meetings.
    • Records minutes and maintains a record of all faculty/semester decisions.
    • Prepares weekly, and other regularly timed, correspondence and communication
    • Coordinate, schedule and manage semester based activities including dinners, farewells etc.
    • Ensure appropriate availability of supplies and equipment, maintain and manage requests as needed
    • Schedule all lecture halls required for lectures, meetings and specialty courses or programs (e.g. CPR, standardized patient programs, etc.) as needed
    • Student coordination activities may include: scheduling rooms for small group classes and activities; preparing and distributing study materials, gather and organize student evaluations, tracking student absences, order and prepare student badges, coordinate and schedule study rooms, maintain filing of student consent and confidentiality forms
    • Faculty coordination activities may include: maintaining syllabus, schedules, classes, required books, collating study materials, coordinating tutors, preparing offices and materials for all visiting faculty and new faculty
    • Proctor exams as needed
    • Maintain knowledge of all applicable technological systems
    • Manage appropriate workflows within learning management system(s), including grades, lecture notes, syllabus, rosters, and all related content important to student success
    • Liaise and organize with IT to schedule exams.
    • Liaise with business office for payment to any specialty staff (e.g. preceptors) as needed

    Completes other duties as assigned.

    Qualifications

    • Bachelor’s degree required
    • Minimum one year administrative/customer service experience in a professional work environment required
    • Prior experience working in an institution of higher education a plus
    • Strong verbal, organizational, written and professional skills with customer service focus
    • Proven track record of strong, proactive problem solving skills and detail orientation
    • Must be a quick learner in a fast paced office environment
    • Ability to maintain confidentiality
    • Demonstrated accuracy in filing and data entry using multiple student database systems (e.g. learning management systems, information management databases, etc.)

    Strong technological skills and working knowledgeable of all Microsoft Office products, Outlook and internet applications



    We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

    Who We Are

    American University of the Caribbean School of Medicine (AUC) is an international medical school preparing physicians for careers in the United States, Canada, and worldwide. AUC was founded in 1978 and is fully accredited by the Accreditation Commission on Colleges of Medicine, which is recognized by the US Department of Education and the World Health Organization. AUC offers a diversity of students, primarily US citizens and permanent residents, with the opportunity to pursue a high-quality medical education. AUC graduates are practicing medicine in some of the most prestigious hospitals in the United States, with many earning Chief Resident positions and other positions of leadership.

    AUC employs a U.S. model curriculum, with two years of medical sciences taught at the St. Maarten campus, followed by two years of clinical sciences taught at affiliated hospitals in the United States and United Kingdom. AUC is known for its student–centered environment, a faculty passionate about teaching, and a commitment to giving students who have the desire, the persistence, and the intellectual capacity an opportunity to become outstanding physicians. In 2013, AUC achieved a first-time pass rate of 97 percent on USMLE, which is on par with the rate achieved by US and Canadian schools, and above the rate achieved by osteopathic schools (94 percent) and international schools (79 percent).

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