• Administrative Coordinator II

    Location US-FL-Pembroke Pines
    Job ID
    2018-102725
    Institution
    American University of the Caribbean (AUC)
    Department
    Administrative
    Employment Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
  • Opportunity at a Glance

    The American University of the Caribbean School of Medicine is seeking an experienced Administrative Coordiator II to join their team.  Reporting to the Supervisor, Office Administration the Administrative Coordinator II performs wide variety of confidential secretarial and administrative support to multiple senior leaders of the University.

     

     

    Responsibilities

    • Provide confidential secretarial and administrative support for executives, to include maintaining multiple calendars, making travel arrangements, screening and handling telephone communications, and processing expense reports
    • Compose and edit routine departmental correspondence and prepare reports and presentations
    • Coordinate departmental and other meetings as needed, i.e. training, leadership meetings, conferences and workshops. Schedule and book meeting rooms; prepare, physically setup and clean meeting room and kitchen area for meetings and events
    • Attend meetings when required, preparing agendas and taking minutes
    • Proofread documents and general correspondences for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
    • Receive visitors, ensure refreshments are offered to guests, order lunch for office guests as needed
    • Answer telephone, field/answers all routine and non-routine questions, take messages, direct calls to appropriate point person, and deal with administrative problems and inquiries as appropriate
    • Provide daily lunch and break coverage to reception and backup coverage as needed
    • Maintain professionalism through language, action, and dress code at all times
    • Perform general clerical duties as assigned, including filing, photocopying, typing, maintaining department files and complete other projects and duties as assigned by the Manager.

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position. 

    • Bachelor’s degree preferred or may substitute Associate’s degree with a combination of education and experience
    • At least five years’ experience in an administrative support role supporting multiple executives required
    • Experience with expense reconciliation, travel management, calendar management, meeting and events coordination, scheduling, drafting agendas and meeting minutes required
    • Ability to maintain composure when working under pressure
    • Strong interpersonal and communication skills and the ability to work effectively with a wide range of colleagues and leaders in a diverse community.
    • Experience proofreading documents and general correspondences for spelling, grammar and layout, and applying appropriate changes
    • Excellent organizational skills and ability to multitask and prioritize requests
    • Strong proficiency in software applications such as Microsoft Word, Excel, PowerPoint, Outlook
    • Ability to learn, adapt quickly and exercise initiative
    • Sensitivity for confidentiality materials/information processed, exercises good judgment and discretion

     

    We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

    Who We Are

    American University of the Caribbean School of Medicine (AUC) is an international medical school preparing physicians for careers in the United States, Canada, and worldwide. AUC was founded in 1978 and is fully accredited by the Accreditation Commission on Colleges of Medicine, which is recognized by the US Department of Education and the World Health Organization. AUC offers a diversity of students, primarily US citizens and permanent residents, with the opportunity to pursue a high-quality medical education. AUC graduates are practicing medicine in some of the most prestigious hospitals in the United States, with many earning Chief Resident positions and other positions of leadership.

    AUC employs a U.S. model curriculum, with two years of medical sciences taught at the St. Maarten campus, followed by two years of clinical sciences taught at affiliated hospitals in the United States and United Kingdom. AUC is known for its student–centered environment, a faculty passionate about teaching, and a commitment to giving students who have the desire, the persistence, and the intellectual capacity an opportunity to become outstanding physicians. In 2013, AUC achieved a first-time pass rate of 97 percent on USMLE, which is on par with the rate achieved by US and Canadian schools, and above the rate achieved by osteopathic schools (94 percent) and international schools (79 percent).

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